DocSuite Archive
Keep records retained, preserved and retrievable.
DocSuite Archive is concerned with the long life of records: retaining them, preserving them and finding them again when they are needed, years after the work that created them.
The problem
What DocSuite Archive is built to fix.
Old records are hard to find
Closed files sit in drives, boxes or legacy systems where retrieval depends on who remembers.
Active and archived content mix
Without a clear archive, finished records clutter the systems teams use for live work.
Retention is informal
What is kept, and for how long, varies by person rather than by policy.
Where it fits
The end of the lifecycle, managed deliberately.
Archive picks up where active work ends. DMS controls documents while they change; Archive keeps records once they are settled, so they remain preserved and retrievable without crowding live systems.
DocSuite Archive
Retention, preservation and retrieval of records
Control of documents still in active use
Governance across the whole content lifecycle
Capabilities
What DocSuite Archive does.
Confirmed capability areas. Detailed functionality is shown in a tailored demonstration.
Record retention
Records kept deliberately once they are no longer in active use.
Preservation
Archived records preserved so they remain usable over time.
Retrieval
Archived records remain retrievable when they are needed again.
Fed by the DocSuite family
Positioned to receive records from DocSuite DMS and ECM, and minutes from Diwan Suite.
What it brings
Purpose-built for content & governance.
Records you can find
Retrieval no longer depends on individual memory.
Cleaner live systems
Finished records move out of the way of day-to-day work.
A deliberate retention approach
What is kept is decided by the organisation, not by habit.
Continuity
Institutional records survive changes of staff and systems.
In practice
A committee decision, years later.
Where DocSuite Archive sits once a decision has been made. Integration scope is confirmed during discovery.
Decide
Diwan Suite
The meeting, minutes and decision are managed in Diwan Suite.
Settle
DocSuite ECM
Supporting papers remain under governed access.
Retain
DocSuite Archive
Minutes and decisions are retained for retrieval in later years.
Retrieve
DocSuite Archive
The record is found again when the question comes back.
How we deliver
Implementing DocSuite Archive with Umbrella IT.
Discover
We map your processes, systems and governance requirements before proposing a configuration.
Configure
The software is configured around your structures, roles and approval paths.
Integrate
We connect the platform to the systems your teams already rely on, where supported.
Train
Administrators and users are trained in the way your organisation will actually work.
Support
We remain accountable for the platform after go-live as your needs evolve.
Retention policy input
Your retention rules are defined by your organisation; we configure around them rather than prescribing them.
Integration
Integration with other systems is assessed during discovery. We do not assume a connector exists until it has been confirmed for your environment.
Deployment
Deployment and hosting arrangements are agreed per engagement and confirmed in writing before contract.
Questions
About DocSuite Archive.
Next step
See how DocSuite Archive would keep your records findable.
Tell us which records you need to keep and retrieve, and we will demonstrate against those.